Why Gym Manager
Old gym software sits on one computer in one branch. To check anything, you had to be there — or call your staff. Forca is different: it lives in the cloud, so the whole business is in your pocket.
Access Anywhere
See live data from both branches on your phone — at home, travelling, or in KSA.
Real-Time
Members, revenue and expiries update instantly. No more end-of-day surprises.
Money Clarity
Income, expenses and net profit in one place — not just memberships.
Secure
Member data is private and protected. Each staff member sees only what their role allows.
Logging
Forca runs in any web browser. Just open the link — nothing to install.
- Open the websiteGo to your Forca address in Chrome, Safari, or any browser on phone or laptop.
- Enter your email & passwordUse the login your administrator gave you.
- You're inYou'll land on the Dashboard — your gym's command centre.
The
The first screen you see. It answers the questions every owner asks first.
- Active Members — how many members are currently active.
- This Month Revenue — total payments collected this month.
- Pending Payments — members who still owe money.
- Expiring This Week — memberships ending in the next 7 days.
- New Joins This Month — fresh sign-ups.
Branch filter
Use the dropdown at the top right to switch between All Branches and a single branch. Every number on the screen updates to match.
Expiring Soon list
Below the cards is a live list of members about to expire — with a Reminder button to message them directly.
Managing
The heart of the system. Add, search, and manage every member across branches.
Adding a member
Click Add Member and fill in name, phone, photo, ID/CPR, gender, section (Mens/Ladies), branch, join date, plan, and admission fee. The system automatically calculates the membership expiry date based on the plan.
Member ID
Every member gets a permanent ID number (1, 2, 3…). It never changes and is never reused — even after years, each new member gets the next number.
Search & filter
Search instantly by name, phone, or member ID. Filter by status (Active / Expired / Pending), branch, or section.
Importing members
Moving from old software? Use Import CSV to bring in hundreds of members at once — match your old columns to Forca's fields, and they're in.
Payments &
Track every dinar — admission fees, monthly payments, and renewals.
- Open any member to see their full payment history.
- Click Add Payment to record a new payment (amount, date, type, paid/pending).
- Click Renew Membership to extend the expiry by the plan duration automatically.
- Status updates on its own: Active, Expired, or Pending.
Plans &
Set up your membership packages and locations once — they power the whole system.
Plans
Create plans like Monthly, Quarterly, Half-Year, and Annual — each with a duration and price in BHD. Members are assigned a plan, and expiry is calculated from it.
Branches
Add as many branches as you need. Each member, payment, and expense is linked to a branch, so you can compare performance across locations.
The
Most gym software only tracks income. Forca tracks your expenses too — so you see real profit.
Record every expense with a category and detail:
- Salary, LMRA, GOSI, Staff Visa — staff & government costs.
- Rent, Electricity, Water — running costs.
- Equipment, Maintenance — facility upkeep (add what it was for).
- Marketing — choose Meta Ads, Print Ads, Printing, or type your own.
- Other — anything else, with a custom note.
Reports &
Where income meets expense — and you finally see the full picture.
- Net Profit — income minus expenses, this month, at a glance.
- 12-month trend — income vs expenses charted over the year.
- Branch comparison — income, expenses, and members per branch.
- Joins vs expiries — see growth and churn month by month.
All reports respect the branch filter, so you can drill into one location or view the whole business.
Turn expiring memberships into renewals — the easy way.
On the Dashboard's Expiring Soon list, each member has a Reminder button. Tap it to open WhatsApp with the member's number ready, so your staff can send a quick, friendly renewal message in seconds.
Professional
Give members a clean, branded receipt for every payment.
On a member's payment, click Receipt to generate a PDF with your gym logo, receipt number, member details, plan, amount, date, and a PAID stamp. Download it, print it, or share it on WhatsApp.
Staff &
Three levels of access, so everyone sees exactly what they should — and nothing more.
- Full access to everything
- Add & remove users, set any role
- Manage branches, plans, members, payments
- View reports & cashbook
- Set own custom password & branding
- Add & edit members, payments, renewals
- View dashboard & reports
- Add Staff users (Staff role only)
- View plans & branches
- Cannot delete branches or plans
- Add & edit members
- Add payments, search members
- View plans & branches (read-only)
- Cannot delete anything
- Cannot see users, cashbook or reports
Adding staff
Go to Users, add a person by email, and pick their role. Staff get a system-generated password to share; Master can set a custom password for their own account.
Your
Make it yours. The system wears your gym's identity.
In Settings → Branding (Master only), upload your logo and set your gym name. It appears in the sidebar, on the login page, on the browser tab, and on every PDF receipt.
Security &
Your members trust you with their data. Forca protects it.
- Only logged-in staff can access the system — no public access.
- Member photos and personal data are private, served through secure links.
- Each role is enforced at the database level, not just hidden in the screen.
- There is always at least one Master — the account can never be locked out.